Generate professional, organized meeting agendas that keep discussions focused and productive. This prompt creates agendas with appropriate time allocations and clear ownership for each item, helping your meetings start and end on time.
Create a meeting agenda for a church meeting.
Meeting details:
- Meeting type: [e.g., "Monthly board meeting" or "Staff meeting" or "Ministry team meeting" or "Committee meeting"]
- Date and time: [when]
- Duration: [e.g., "90 minutes" or "1 hour"]
- Location: [where, or "Zoom" if virtual]
- Attendees: [who will be there, with roles if relevant]
Items to cover (list in order of priority):
1. [Topic] - [brief description] - [decision needed / discussion / informational]
2. [Topic] - [brief description] - [decision needed / discussion / informational]
3. [Topic] - [brief description] - [decision needed / discussion / informational]
[Add more as needed]
Standing items to include:
- [e.g., "Financial report" or "Ministry updates" or "Prayer time"]
Create an agenda that includes:
1. Opening (prayer, devotional if appropriate)
2. Approval of previous minutes (if applicable)
3. Time-allocated items with responsible person noted
4. Clear indication of which items need decisions vs. discussion vs. information only
5. Space for new business or announcements
6. Next steps and action items review
7. Closing (prayer, next meeting date)
Format guidelines:
- Include realistic time allocations that add up to meeting length
- Put most important items earlier (in case meeting runs long)
- Mark decision items clearly
- Leave 5-10 minutes buffer for discussion overflow
- Note who is responsible for presenting each item
Tone: Professional and organized, but not overly formal. This is a working document to keep the meeting on track.