Communicate clearly and warmly with parents about youth ministry events, updates, and important information. This prompt creates professional yet approachable emails that keep parents informed and engaged with what’s happening in their teenager’s spiritual life.
Write an email to parents about [specific topic or event]
EVENT/TOPIC DETAILS:
- What: [event name or topic]
- When: [date and time]
- Where: [location]
- Cost: [amount or "free"]
- Registration deadline: [date]
KEY INFORMATION TO INCLUDE:
- [Bullet point 1: important detail parents need to know]
- [Bullet point 2: what to bring, forms needed, etc.]
- [Bullet point 3: transportation, food, schedule overview]
TONE: Professional but warm, clear and concise, reassuring
LENGTH: 250-300 words
FORMAT:
- Compelling subject line (under 50 characters)
- Brief friendly greeting
- Clear explanation of what this is and why it matters
- All essential details (dates, times, costs, deadlines)
- What parents need to do (register, sign form, pay, etc.)
- Contact information for questions
- Warm, encouraging closing
Make it easy for busy parents to quickly understand:
1. What is this?
2. When is it?
3. What do I need to do?
4. When do I need to do it by?